{"id":6195,"date":"2026-01-12T09:26:35","date_gmt":"2026-01-12T17:26:35","guid":{"rendered":"https:\/\/portal.staylinked.com\/sl\/kb_sb\/?post_type=ht_kb&p=6195"},"modified":"2026-02-05T12:22:43","modified_gmt":"2026-02-05T20:22:43","slug":"license-seat-management-quick-start-guide","status":"publish","type":"ht_kb","link":"https:\/\/portal.staylinked.com\/sl\/kb_sb\/knowledge-base\/license-seat-management-quick-start-guide\/","title":{"rendered":"License Seat Management Quick Start Guide"},"content":{"rendered":"\n

Getting Started with SmartBrowser Licensing<\/strong><\/h2>\n\n\n\n

The first thing we need to get started is a license.  The example shown below is a temporary license; typically used for evaluation of StayLinked software.  The license information from StayLinked includes the following information:<\/p>\n\n\n\n

StayLinked SmartBrowser                        
Server Serial Number: C830D7D5                 
Permanent Clients: 0                           
Temporary Clients: 50                          
Temp. Clients Expire: 11 Feb 2026              
StayLinked License Key: NJOW9FQIT9RULT5BN2ORC2A<\/p>\n\n\n\n

Adding and Configuring a New License<\/strong><\/h2>\n\n\n\n

From the SmartHub home page, select \u2018Licensing\u2019.<\/p>\n\n\n\n

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On the next page, select \u2018Add License\u2019.<\/p>\n\n\n\n

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'Serial number' is pre-filled.  Enter the rest of your license details as required. Note that these details must be identical to the license information received from StayLinked.<\/p>\n\n\n\n

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Our license now appears on the \u2018Licensing\u2019 page shown below. Tap anywhere on the license tile.<\/p>\n\n\n\n

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The 'License Details' dashboard provides information on all of the mobile devices SmartHub is aware of; including their identity, when they were granted seat assignments, the latest status, type of the seat and expiry date down to the minute. The details on the license we just added are shown at the top left of the screen. Instructions on extending the capacity of an already existing license are here.<\/strong><\/p>\n\n\n\n

First let\u2019s configure the Auto-enrollment details. Select \u2018Edit Auto-enrollment\u2019.<\/p>\n\n\n\n

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Auto-enrollment Seat Management<\/strong><\/h2>\n\n\n\n

A seat management model should be chosen between Auto-enrollment and Manual assignment. Auto-enrollment<\/strong> assigns license seats automatically as devices check in, reclaiming seats when devices become inactive. Manual-assignment<\/strong> requires an administrator to assign seats explicitly and provides greater control, but with more administrative effort and less automatic cleanup. Systems may incorporate both models.  A more in-depth comparison is Here.<\/a><\/p>\n\n\n\n

For this example, we will cover Auto-enrollment. <\/p>\n\n\n\n

The options we set for Auto-enrollment define the initial settings for all devices checking into the SmartHub to lease a seat. <\/p>\n\n\n\n

In the 'License Details' dashboard in SmartHub, Tap \u2018Edit Auto-enrollment\u2019 at the bottom of the page.<\/p>\n\n\n\n

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It is important to note that SmartBrowser initiates the check-in process by checking in with SmartHub to lease a seat.  SmartHub does not initiate communication with SmartBrowser.<\/strong><\/p>\n\n\n\n

Using Auto-enrollment, mobile devices checking in with SmartHub will automatically be assigned a seat if available.   <\/p>\n\n\n\n

The options we choose for Auto-enrollment define the default settings for all devices checking into the SmartHub to lease a seat.<\/p>\n\n\n\n

Select \u2018Edit Auto-enrollment\u2019.<\/p>\n\n\n\n

Expiration can be set 1 to 5 days.  For this example set to 3 days.
Check-in interval can be set from 1 to 4 hours. For this example set to 3 hours.<\/p>\n\n\n\n

Tap \u2018Save changes\u2019.<\/p>\n\n\n\n

<\/p>\n\n\n\n

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Configuring a Device for Auto-enrollment<\/strong><\/h3>\n\n\n\n

Now let\u2019s configure our first device to check-in for a seat. On your mobile device, tap the SmartBrowser icon.<\/p>\n\n\n\n

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Without a leased seat, SmartBrowser runs in DEMO Mode<\/strong>. DEMO Mode provides a 1-hour usage period<\/strong>, with reminder prompts at 10 minutes<\/strong> and 5 minutes<\/strong> before the session ends. When the DEMO period expires, all sessions close and SmartBrowser must be restarted to continue.  <\/p>\n\n\n\n

Tap \u2018OK\u2019.<\/p>\n\n\n\n

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Tap \u2018Admin\u2019.<\/p>\n\n\n\n

Enter the access code.  The default is \u2018esp\u2019.<\/p>\n\n\n\n

Tap \u2018Submit\u2019.<\/p>\n\n\n\n

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Tap the hamburger menu at the top right of the display.<\/p>\n\n\n\n

Tap the \u2018SmartHub Settings\u2019 button.<\/p>\n\n\n\n

Enter the IP address of the computer hosting SmartHub.  Leave the rest of the options at default and tap \u2018Save\u2019.<\/p>\n\n\n\n

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Tap \u2018About\u2019.<\/p>\n\n\n\n

By the time you view this screen, your device may have already leased a seat from SmartHub.  When this occurs the device will display the message 'New Seat Leased.  DEMO Mode Ended\u2019.<\/p>\n\n\n\n

If your device has not yet leased a seat, try tapping the \u2018Check-In\u2019 button on the 'About' screen.<\/p>\n\n\n\n

The Android OS has assigned a Unique ID for the device, shown on the top left of the 'About' screen. <\/p>\n\n\n\n

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Back in the 'License Details' dashboard in SmartHub the newly licensed device appears in the list of assigned seats as shown below.  If it is not visible, try refreshing the browser page on the computer hosting SmartHub.<\/p>\n\n\n\n

The License Details dashboard provides information on all known mobile devices, times they were granted seat assignments, the latest status, type of the seat and expiry date down to the minute.<\/p>\n\n\n\n

Select the blue \u2018Client ID\u2019 of our first licensed device.<\/p>\n\n\n\n

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The \u2018Edit seat\u2019 pop-up menu is where the behavior is configured for a single mobile device\/seat.  Client ID, Manufacturer and Model are pre-filled.  Manufacturer and Model can be edited. Asset tags are common on mobile devices, and we have entered \u2018T1000-1\u2019 for this one.<\/p>\n\n\n\n

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In the Assignment behavior section, the seat expiration period and check-in interval for a specific device can be adjusted. Previously we configured the default Auto-enrollment details for our entire license at an Expiration of 3 days.  For this device, let\u2019s set it to expire in 5 days. <\/p>\n\n\n\n

SmartTip!<\/strong> We can increase the expiration date in this section from that of the Auto-enrollment details, but we cannot reduce it. <\/p><\/blockquote>\n\n\n\n

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Now let\u2019s adjust the check-in interval to 4 hours. <\/p>\n\n\n\n

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Now on the bottom of the page, select \u2018Save Changes\u2019.<\/p>\n\n\n\n

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Click on this back arrow to return to the \u2018License Details\u2019 dashboard.<\/p>\n\n\n\n

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The updates we made for this Client ID are now reflected on the \u2018License Details\u2019 dashboard as shown below.<\/p>\n\n\n\n

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Reserving a Seat<\/strong><\/h2>\n\n\n\n

Situations arise that may require reserving a seat for a particular device or group of devices.  <\/p>\n\n\n\n

Some example situations are:<\/p>\n\n\n\n